Setup/Breakdown

VENDOR SET UP

Vendors may check in at the Vendor Registration Table, which is in front of the entrance to the vendor floor. (Look for vendor registration signs.)

Vendors should ONLY use special conference center entrance for bringing in any large items or display materials. Please do not use the hotel’s main entrance for bringing in display materials. NOTE: Drayage is solely an exhibitor responsibility

Vendor set up time is Wednesday from 1pm -5pm (Conference opens at 2pm)

All registered exhibit staff who are paid in full will receive conference credentials and badges at the vendor registration table and may enter the vendor floor. No vendor will be permitted to set up an exhibit space with any outstanding or unresolved charges on vendor’s conference account. Changes or updates to your company’s list of paid attendees must be made prior to entering the vendor floor.

All vendor set-up must be complete by 8:00am Thursday morning. Any tables with incomplete set-up will be removed at 9:00am Thursday morning.

ELECTRICITY USE

Vendors must request additional electrical capacity for large and/or special items for use in their exhibit space. Availability is first-come-first served and is limited to what the vendor floor can physically provide after all regular vendor requests have been provided for. Vendors may not bring devices or display materials that use electricity in excess of the specific amounts requested in advance of the conference.

VENDOR SCHEDULE

Wednesday 1pm -5pm (Conference opens at 2pm)

All vendor set-up must be complete by 8:00am Thursday morning. Any tables with incomplete set-up will be removed at 9:00am Thursday morning.

Vendor Floor Hours
Thursday 10:00am-5:40pm
Friday 8:00am-2:00pm

Special Exhibit Hours (when attendees are directed to the exhibit floor):
Thursday 12:45-2:00pm, 3:40-4:40pm (snack provided in vendor area)
Friday 11:15-12:00pm, 12:45-2:00 (lunch)

Please note that vendor exhibits will have visitors throughout the conference.

EXHIBIT SPACE SET UP RULES/GUIDELINES

NJEDge.Net offers TABLETOP ONLY exhibits. HEIGHT OF EXHIBIT AND BACKDROP CANNOT EXCEED 8′ Height and 5′ Width. There is approximately 2′ of space behind your table. Each table will be 2’-6” Wide X 5’-0” long. The maximum allowable height of exhibit, including height of table is 8’. The venue requires us to strictly enforce both conditions.

Companies may share space with representatives from partner companies. However, materials may only be displayed by the company who purchased the table. Companies will be asked to remove any materials that are branded with any name other than the vendor of record for that table.

Power will be accessible to the table but you will need to provide an extension cord and power strip based on your requirements

If your booth is located along the wall, please note you are NOT allowed to place or attach any signage or materials on the wall.

The Exhibit Hall is carpeted so no additional carpet is required.

Vendors are exclusively responsible for their personal belongings as well as display materials. Vendors MAY choose to leave materials overnight in their exhibit space at your company’s own risk. Neither NJEDge.Net nor the Crowne Plaza bears any responsibility for any items missing from your exhibit space. NJEDge.Net does not have the ability to provide you with secure storage for your display materials.

TROUBLESHOOTING

If there are any problems or issues requiring immediate attention, please direct them to Jennifer Geretz or Onaje Rabb, who will be available in the vendor floor and registration area. You can also send a text to (973) 803-8487 to request immediate assistance.

VENDOR TAKE DOWN

Friday NO EARLIER than 2pm

Please use Conference Center Entrance/Exit ONLY to take out materials and display items. Please do not go through main hotel area.